When all is done to cross the finish line with a perfect master and protection master, you STILL aren’t done!
At some point, you should have been given delivery specs, which includes where and to whom the master tape should be sent. Sometimes it is a duplication facility, sometimes it is a broadcaster, but it could be a variety of destinations.

In any case, it is important that the shipping procedure be conducted properly to ensure accountability. Here is what you should do:

• Alert the receiving party that the master is on its way, and confirm the address and contact information.
• Safely pack the master tape and NEATLY and CLEARLY label it. Pack it to protect it from moisture and mishandling.
• Include a direct line phone number on the label for the receiving agent so that the delivery person can call if there is a problem with security or access of any kind. This will also help the receiving party’s shipping department call the recipient to announce the master’s arrival.
• Forward any tracking numbers to the producer or client.
• Instruct the shipping company to provide a confirmation of delivery. This usually done as a phone call or email, and includes the name of the person the package was handed to. This is EXTREMELY IMPORTANT!
• Contact your client to announce confirmation of delivery along with the receiving person’s name and time of delivery.
• If you are truly paranoid (or if your client is), call or email the recipient to confirm that they received it from the shipping department.

Once the master is received and it actually plays in their VTR without a problem, your job is done. Sort of. See the next section about Archiving.